Purchasing Logistics Assistant - London

Job Title: Purchasing Logistics Assistant - London
Contract Type: Permanent
Location: UK - England - South East England, London - North East London
Salary: 19,000
REF: 119460
Contact Name: Vildan Cifci
Contact Email:
Job Published: over 4 years ago
 On behalf of our client we are seeking to appoint a Purchasing & Logistics Assistant based in London. Your main purpose will be to ensure the effective and cost-efficient management of all outbound logistics within the UK and internationally ensuring on-budget and on-time deliveries and to portray the company image and role model the company values at all times.

Your main duties will include:

  • To receive and process all new sales orders and new internal orders, and to update the production plan accordingly.
  • To distribute new and updated sales orders.
  • To regularly update the production plan on PIP.
  • To purchase office supplies as and when required, ensuring they are signed off by the Purchasing & Logistics Manager before ordered.
  • To purchase packaging supplies as and when required, ensuring they are signed off by the Purchasing & Logistics Manager before ordered.
  • To raise purchase orders on Sage.
  • To match supplier's invoices and delivery notes with purchase orders on Sage.
  • To allocate stock to the sales orders and monitoring the stock levels.
  • To deal with sales orders queries.
  • To obtain shipping quotes, for specific orders. Ensuring a log is kept of prices for future reference.
  • To book all couriers, in line with agreed budgets and timescales. Then sign off courier invoices.
  • To liaise with freight forwarders.
  • To arrange UK and international shipments.
  • To produce relevant shipping documentation e.g. packing list, commercial invoices and etc.
  • To apply for extra shipping documents required for successful customs clearance e.g. certificate of origin, EUR1 certificate and etc.
  • To prepare the Company Drivers schedule on a daily basis.
  • To oversee the collection/loading of shipments for despatch.
  • To handle any issues that may arise in customs. 
  • To receive deliveries/goods IN and update production plan on PIP accordingly.
  • To arrange fumigation as and when required. 
  • To order pallets e.g. normal, heat treated and etc.
  • To ensure company resources are used in an appropriate and cost-conscious manner.
  • To meet KPIs set by your manager in the specified timelines.
  • To maintain records of the time required to perform each job via timesheets.
  • To use PPE/RPE as and when instructed, for the safety of yourself.
  • To ensure and enforce the quality of each product made is up to company's quality standards.
  • Maintain attention to detail at all times.
  • To remain professional at all times.
  • To abide by the company's policies and procedures at all times.
  • To be able to work to tight deadlines.
  • To keep the work area clean and safe at all times
  • To abide by and promote Health & Safety at work, as all times.
  • To treat everyone fairly and equally.
  • To abide by the company handbook.
  • Any ad hoc duties required for the need of the business.

• Excellent customer service skills.
• Experienced/qualified in all Microsoft office programmes, most importantly word and excel.
• Experience of working in an office/administration environment.
• Knowledge of logistics or purchasing is desirable.
• Experience of Sage 200 is desirable.
• Excellent organisation skills.
• Ability to work under pressure.
• Excellent verbal and written communication.
• Enthusiastic with a can-do attitude.