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Estates Coordinator

Job Title: Estates Coordinator
Contract Type: Contract
Location: UK - England - West Yorkshire, Wakefield
Industry:
Salary: 11ph
REF: 123675
Contact Name: Gemma Howells
Contact Email: ghowells@allen-york.com
Job Published: 10 months ago
Estates Coordinator required for FTC 3months position in the Wakefield area in an Education based environment. 

Job Purpose:
 
• To act as an effective first point of contact for daily Estates matters.
• Managing helpdesk enquiries and ensuring that work is planned and completed in a timely and effective manner.
• Dealing with client enquiries and requests (e.g. staff, visitors and external bookings).
• Overseeing work activities to ensure that high standards of safety and quality are adhered to.
• Provide administrative support to enable the effective running of the Estates department.

Estates Helpdesk coordination
 
• Act as the initial point of contact for the foundation Estates department including internal/external client requests and contractors.
• Respond effectively to both telephone and email enquiries using effective listening, questioning and problem solving skills.
• Manage work requests through the Foundation helpdesk system.
• Supervision of work activities to ensure they are carried out in a safe, timely and effective manner. 
• Ensure that work streams are correctly allocated to the appropriate service provider.
• Manage request for site access issues when required (i.e. access for out of school clubs). 

Client
 
• Complete weekly site walks to ensure the overall condition of the estate and its associated properties is of a high standard and raise defects as appropriate.
• Assist the Estates and Contracts Manager with the monitoring of standards throughout the Estate.
• Attend fortnightly meetings with appointed members of the school Senior Leadership Team to review Estates matters. Ensure that issues raised are actioned.
• Attend weekly Estates toolbox talks.
• Attend regular school Health and Safety meetings.

Administration
 
• Operate and maintain an effective filing system for the Estates office.
• Process invoices and record all costs and expenses for the Estates Budget.
• Ensure that all contractors adhere to the signing in policy of the foundation.
• Ensure that Permit to Work's are issued as required.
• Ensure that contractors are made aware of the Asbestos register prior to commencing any work activity.
• Order and manage all furniture requests for the site.
• Provide administrative support to the Estates Manager as required.

Emergencies 

• Providing safe access to the school and classrooms where required in the event of snow, ice, minor flooding or similar emergencies.
• Carrying out necessary procedures in the event of fire, flood, breaking and entering, accident or major damage. 

We look forward to receiving your application.