Office Administrator

Job Title: Office Administrator
Contract Type: Permanent
Location: England,
Salary: £17000.00 - £19000.00 per annum
Start Date: ASAP
REF: HQ00020186
Contact Name: Vildan Cifci
Contact Email:
Job Published: almost 2 years ago

Working closely within the Admin Team, offering administrative support to the Glasgow office. You will be reporting directly to the Office Manager with shared responsibility to the office that they are embedded in. As Office Administrator, you will interact with all departments and colleagues across the company but will primarily support the Office they are embedded in.

Key responsibility is to offer full administrative support across the team.

Key Accountabilities
* To assist the office and team members with administrative tasks to maintain an efficient operating team
* Reception duties for the Glasgow office
* Diary management and administrative support
* Offering varying administrative support to the rest of the office
* Planning and organising meetings, taking minutes and action notes when required
* Purchasing PPE equipment and maintaining records log when required
* Managing incoming faxes and redirecting appropriately
* Maintaining an electronic records system for managing conference calls
* Filling of documentation both paper and digital
* Undertake all general admin tasks which include volume photocopying, binding documents etc
* Collation of monthly management reports as required
* Ad hoc cover for catering when essential

Knowledge and Skills
* Excellent communication skills at all levels
* Methodical, self-motivated and flexible to respond to the role requirements
* Ability to work with minimal supervision and on own initiative
* Excellent diary management
* A friendly, flexible approach
* Computer literacy and Microsoft Office
* Excellent organisational skills
* Attention to detail

Office administration
Diary management

NVQ qualification or equivalent experience