Project Coordinator

Job Title: Project Coordinator
Contract Type: Permanent
Location: Swindon, Wiltshire
Salary: £20000.00 - £22000.00 per annum
Duration: 1 Year (Temp)
REF: HQ00017933
Contact Name: Ashley Smith
Contact Email:
Job Published: over 2 years ago

Project Coordinator

Location: Swindon


Provides project/programme support and administration to enable the Project/Programme Manager and team to deliver all types of projects to time, cost and quality, with appropriate risk management, in order to achieve expected benefits.

  • Provide project support across the Energy Division of the organisation
  • Provides advice and guidance to project and programme managers on processes.
  • Links process areas together across programme/projects to present the "bigger picture" e.g. link between Planning, Resourcing, Risk Management, Change Management.
  • To monitor expenditure budgets including updating, forecasting, monitoring and processing invoices, payments and expenses
  • Provide some administrative and project support to other business areas of the organisation.
  • Produce project plans to describe stage, phase, dependency and milestones.
  • Manage electronic and paper filing systems.
  • Process SAGE Payments
  • Planning and organising meetings, events, conferences, travel arrangements and staff
  • Support the preparation and staging of other events.
  • Maintain a communications plan and take responsibility for communication initiatives for each project.
  • Ensuring all actions from meetings and correspondence are recorded, actioned and reported including actions from Project Governance meetings.
  • Develop and maintain filing and information systems (electronic and hard copy) ensuring archive material is safe and can be speedily retrieved
  • Ability to work across the organisation and liaise with people in other functions to deliver projects.
  • Use initiative to support the Commercial Director through research and providing first draft of letters, communications materials, presentations etc. Producing good quality presentations including PowerPoint and written briefings
  • Perform research and prepare briefing papers / reports for the Commercial Director and Direct reports.
  • To research, prepare and collate information for time critical reports, presentations, spreadsheets, correspondence and graphics for use by the Commercial Director and Direct Reports.
  • To monitor and manage project expenditure budgets including updating, forecasting, monitoring and processing invoices, payments and expenses.
  • Coordinating and processing expense claims on behalf of the Energy Team.
  • Undertaking small level cost negotiations
  • To undertake business information research on key business activities and to collate, analyse and summarise data / information.
  • To provide support to the Commercial Director and Account / Sales Manager with the production of Pre-Qualification Questionnaires and Tenders for new business.
  • Assist with the preparation of reports, presentations and Board information packs for the the organisation Board
  • Maintain project websites and other systems data relating to projects.
  • Delivering events integral to the project management process
  • Assist with Internal and External communications
  • To contribute to six monthly appraisal and ensure training needs are discussed and develop an agreed programme of personal development
  • There may be, on occasions, the requirement to work beyond office hours when attending meetings and taking minutes or when time critical reports are required.


  • Previous experience of working on Renewable Energy Projects
  • An understanding of Data room and project books
  • Highly developed business and political astuteness gained from extensive experience of effectively working within a political environment and private sector with a clear understanding of company, officer and member roles
  • Ability to work under stress and work with conflicting deadlines and priorities.
  • Strong time management skills
  • Highly discreet and used to working with highly sensitive and confidential information
  • Highly proficient with the keyboard and IT applications. Microsoft Office Specialist (MOS) in Outlook, Excel, Word and PowerPoint. Must be proficient in the use of spreadsheet and formula's.
  • Excellent organisational skills, ability to multi-task, meet tight deadlines and organise others.
  • Excellent oral, written, numerical, articulation and communication skills and ability to professionally represent the organisation.
  • Confident and able to work on own initiative with autonomy and minimum supervision.
  • Challenging inaccurate invoice details with providers
  • Ability to exercise discretion in dealing with confidential or sensitive matters.
  • Create and maintain a diverse network of contacts at national, regional and local level for external private sector companies and local government
  • Able to negotiate with directors, managers and staff and help resolve issues at all levels
  • Able to engage in short and long term planning
  • Credible representative for the Commercial Director with all key clients and stakeholders of the company
  • Excellent time management and ability to prioritise work in a demanding environment with people from a range of different backgrounds
  • Able to deliver a highly effective, efficient, professional and confidential service in a fast moving, competitive and changing environment
  • Excellent interpersonal and communication skills

For further information please contact Ashley Smith on +44 (0) 1202 888986

We look forward to receiving your application