Job description

Job Purpose/Summary Details

The overall purpose of the Operations and Maintenance (O&M) Coordinator role is to assist with contractual and statutory compliance for a portfolio of O&M contracts, in accordance with company safety, quality and environmental systems. The key objectives are to help maximise the production from client assets, increase maintenance efficiency and achieve a high level of safety performance.
The ideal candidate will be from a coordination or administration background with some experience of maintenance procedures or operating assets. A high level of organisation and computer literacy is required to be successful in this role. This is a permanent role which is primarily home/office based near Exeter.

Key Accountabilities

The O&M Coordinator shall focus on the daily, weekly and monthly needs of the O&M service, supporting the regional O&M managers and other staff to deliver the service in a safe, compliant, professional, and cost effective manner.
The responsibilities of the O&M Coordinator include:

Responding to daily requests for support from the site technicians, prioritise any issues, and escalate as required
Achieve and maintain Authorised Person status commensurate with training received, experience gained and in-line with individual job role requirements
Monitoring compliance with maintenance schedules, ensure high quality of documentation of completed maintenance, identify upcoming maintenance tasks, highlight overdue items for attention, action low stock items.
Compiling summaries of maintenance work completed, collating photographs, and drafting relevant insights, for monthly client reporting.
Stock management and procurement of materials. Lead an improvement activity to increase the quality and efficiency of this task.
Support technicians with skip/plant hire and waste disposal needs.
Administer equipment warranty claims
Coordinate PPE maintenance and new orders
Maintaining a Computerised Maintenance Management System (CMMS) and other quality management tools as necessary
Ensuring client invoicing for any chargeable items (including spare parts) is carried out accurately and promptly
Provide administrative support for field technicians, including booking travel & accommodation
Help organise team meetings and annual team events
Manage the grounds maintenance needs of the site in accordance with the contract, including liaison with technicians, sub-contractors, internal support staff and client. This includes budgeting, pricing, contracting, scheduling, reviewing RAMS, planning works, and progressing follow-up actions.
Progress corrective maintenance of civils structures including framework, foundations, and fencing. Undertake warranty claims as required.
Support monthly & annual reporting tasks
Contributing to Thrive cost saving and other company initiatives
Partially deputising for the O&M manager, including approval of Upkeep WOs
Analysis of maintenance KPIs and highlighting trends and anomalies
Tracking and compiling the compliance score for solar O&M
Supporting the monitoring and escalation of site performance
Other duties commensurate with the role

O&M Coordinator

O&M Coordinator

Job description

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